A/R Posting

Use the A/R posting forms (A/R Payment Posting, A/R Wire Posting, A/R Draft Posting, A/R Adjustment Posting, or A/R Direct Debit Posting) to post payments and distribution transactions to Open Item, Customer and G/L Journal records. You should perform the posting after reviewing all payment transactions and their distribution records that you have on hand.

When posting multiple checks, wires, and adjustments, a summary entry is created on the Bank Reconciliations form. You can also post checks, wires, and adjustments individually to create individual bank reconciliation entries.

When you select one of the posting forms, the system verifies that the A/R account is defined. Therefore, you must define the default A/R account even if the payment you are posting does not post to this account. This action prevents you from posting blank account numbers to the journals (an error message displays if the default A/R account is not defined).

For A/R payment posting, if there are records that contain deposit dates, the system uses those dates as the journal posting date; otherwise, the system uses the receipt date. If the deposit date is later than the site's system date, records with those deposit dates will not be posted.

All of the A/R posting reports display the bank currency in the header and the transaction currency in the distribution section.

On the Order Entry Parameters form, if the Commission Due on Payment system parameter is selected, each time you post payments to a customer, the system scans the open items for fully paid invoices. Then, the system updates the corresponding commission due record with the new commission amount.