A/P Vouchers and Adjustments
Use this form to:
- Enter transactions for amounts you owe to a vendor (voucher).
- Enter transactions to change the amount of a voucher that was previously entered and posted (adjustment).
- Use cancellation posting to reverse the full amount of a previously entered voucher. See About Cancellation Posting for Single-Entry Accounting.
Before posting these transactions, print the Voucher Transaction Report as an audit trail. To simplify your review of this report, we recommend that you enter no more than 100 transactions before posting.
If you are adding a voucher or adjustment for a vendor with a category assigned on the Vendors form, the A/P account number displays from that category. If a vendor is not assigned a category, this account number displays from the Accounts Payable Parameters form.
If the vendor's currency is different from your domestic currency, make sure that you enter the amounts in the vendor's currency. If multiple currencies are defined for the vendor, you can enter vouchers in those additional currencies. A currency can be selected for the voucher if no distributions exist and Posted from PO is not selected. Adjustments must be in the currency of the voucher to which they are applied, and the Currency field is read-only.
If you are using Advanced Terms, and the voucher is not posted from Purchasing, the Advanced Terms algorithm is used to calculate the due date, based on all the elements of the terms. It is also used to recalculate the due date, if any element of the terms has changed or if the invoice date has changed. Also, display terms come from the terms code of the vendor.
When working with a voucher, you can click to have the system automatically distribute the voucher for you, or you can click to display another form where you can manually distribute it.