A/R Payment Distributions

Use this form to enter distribution records that determine how payments are applied to customer accounts and distributed to the General Ledger. Multiple invoice currencies can be used for a payment.

You can select Actions > Generate Distributions to have the system automatically distribute payments.

Note: For a corporate customer, the system distributes payments to the invoices and finance charges for the corporate customer based on due date. After this process, any remaining funds are applied to the invoices and finance charges of subordinate customers based on due date. At this point, any outstanding funds cause the system to create an open credit for the corporate customer. This does not generate multi-site distributions.

The system posts only balanced transactions to the General Ledger: to the Cash account for the payment and the to the Accounts Receivable account for the distributions. Therefore, the applied amount for any transaction must equal the check or draft amount for the payment. If these amounts are not equal, the system detects the error and cancels the posting process.

Note: You can apply open credits and payments from a customer only to the customer and any of its subordinate customers. You cannot apply a subordinate customer's open credits or payments to another customer that is a subordinate of the same corporate customer.