Preassigning Serial Numbers

You can preassign serial numbers for items when you create a purchase order, transfer order line, job, or co-job. Then when the PO or transfer order line is received, or the job completes, the system assigns one of the preassigned serial numbers to each item in the line or job.

To print preassigned serial number labels so that you can have them ready to attach when the items are created or received, use the Preassigned Serial Labels Report form.

If you are populating the data collection tables with transactions that use preassigned serial numbers:

• When you print a report for a specific type of DC transaction (for example, PO Receiving List), select the option to print preassigned serial numbers where appropriate.
• Use the document to scan (or manually enter) the preassigned serial numbers. At the time the data collection transactions are entered , you can choose to enter a value other than the preassigned serial number.

Preassigned serial numbers are allocated and cannot be reused until the PO line, job or transfer order line status is set to Complete.  

If, for example, you preassign 10 serial numbers to a purchase order, then when you receive items against the purchase order, all 10 serial numbers are listed in the Serial Numbers tab for the transaction. If you only receive 8 of the item and then close the purchase order, the remaining two serial numbers go back into the "pool" and can be assigned to another PO if the prefix matches. However, as long as the PO stays open, the serial numbers cannot be reused.