RMA Extended Disposition - Accounting Information

RMA Extension Accounts

These accounts are specific to RMA extended dispositions:

• RMA Inventory: All items are received into the accounts specified for the warehouse and location that are set on the RMA Parameters form. Those accounts are specified on the Item Stockroom Locations form. If you do not change these accounts on that form, they default to the standard inventory accounts. This is an asset account.
• Customer Owned Inventory: These accounts are used to offset RMA inventory values for items that were received from the customer that you do not own. These amounts are only relieved when you either take ownership of the item or send it back to the customer. These accounts are set up through the RMA Parameters form. These are liability accounts.
• Inventory at Vendor: These accounts hold inventory values for items that have been shipped to the vendor and are awaiting an action other than receiving a credit. These accounts are set up on the Inventory at Vendor Accounts tab of the Disposition Codes form. These are asset accounts.
• Inventory Awaiting Credit: These accounts hold inventory values that have been shipped to the vendor and are awaiting a credit. These accounts are set up on the Inventory Awaiting Credit Accts tab of the Disposition Codes form. These are asset accounts.

Standard Accounts

These accounts are used with RMA extended dispositions, but they are standard CloudSuite Industrial accounts.

• Finished Goods Inventory: Set up on the Accounts tab of the Item Stockroom Locations form.
• COGS: Set up on the Sales/COGS tab of the Distribution Accounts form.
• Vouchers Payable: Set up on the Accounts tab of the Accounts Payable Parameters form.

These are the specific Return To Inventory accounts used during the steps of the RMA extended disposition process:

• Receive Item
  • Credit Customer Owned Inventory
  • Debit RMA Inventory
• Return To Inventory
  • Debit Customer Owned Inventory
  • Credit RMA Inventory
  • Debit Finished Goods Inventory
  • Credit COGS

These are the specific Scrap accounts used during the steps of the RMA extended disposition process:

• Receive Item
  • Credit Customer Owned Inventory
  • Debit RMA Inventory
• Cost Re-evaluation & Scrap Item
  • Credit RMA Inventory (average cost amount)
  • Credit Inventory Adjustment (difference between average and original amount)
  • Debit Customer Owned Inventory (average cost amount)

These are the specific Rework accounts used during the steps of the RMA extended disposition process:

• Receive Item
  • Credit Customer Owned Inventory
  • Debit RMA Inventory
• Disposition To SRO
  • Credit RMA Inventory (average cost amount)
  • Credit Inventory Adjustment (difference between average and original amount)
  • Debit Customer Owned Inventory (average cost amount)

These are the specific Return To Vendor For Credit accounts used during the steps of the RMA extended disposition process:

• Receive Item
  • Credit Customer Owned Inventory
  • Debit RMA Inventory
• Ship To Vendor
  • Credit RMA Inventory
  • Debit Inventory Awaiting Credit
  • Debit Customer Owned Inventory
  • Credit COGS
• Post Voucher
  • Credit Inventory Awaiting Credit
  • Debit Accounts Payable

These are the specific Return to Vendor/Return to Customer accounts used during the steps of the RMA extended disposition process:

• Receive Item
  • Credit Customer Owned Inventory
  • Debit RMA Inventory
• Ship to Vendor
  • Debit Inventory at Vendor
  • Credit RMA Inventory
• Verify Customer Received (Vendor Receiving)
  • Debit Customer Owned Inventory
  • Credit Inventory at Vendor

These are the specific Return To Vendor For Exchange accounts used during the steps of the RMA extended disposition process:

• Receive Item
  • Credit Customer Owned Inventory
  • Debit RMA Inventory
• Ship To Vendor
  • Credit RMA Inventory
  • Debit Inventory at Vendor
• Receive Back From Vendor
  • Credit Inventory at Vendor
  • Debit Finished Goods Inventory
  • Credit COGS
  • Debit Customer Owned Inventory