Setting up Voucher Types and Relationships to Accounts

On the Voucher Type Maintenance form, specify the attributes of each voucher type. The attributes are used to provide default values on the Voucher Maintenance form when you assign a voucher type to each voucher. These attributes determine the rules to use when vouchers are validated and posted. Specify this information:

Voucher Type Code: Specify a unique two-character code. Then specify a description for the code.
Voucher Format: Select a format, which controls how many credit or debit transactions can be added on the Voucher Maintenance form.
Max Entries: Specify the maximum number of lines the user can enter in the Voucher Maintenance form, up to 999.
Prefix Number: Specify the prefix number for vouchers of this type. The prefix can be a one or two-character code. The voucher number is a combination of this code and the sequential account number. The Prefix Number and the Voucher Type Code can be different.
Cr-Account and Dr-Account: Specify the default account numbers to use for credit and debit transactions. You can override these account number in the Voucher Maintenance form.

Select one of these options to determine the value of the Settle Method field on the Voucher Maintenance form for the created voucher:

Cash Voucher: The Settle Method is set to Direct Deposit.
Bank Voucher: Users can select any Settle Method except Direct Deposit.

In either case, the voucher is subsequently posted into the Check Type field in the General Ledger Reconciliation record.

Select one of these options to determine which area is validated:

Pay Voucher: Verifies that a valid bank code is specified in the credit transactions of the voucher.
Receipt Voucher: Verifies that a valid bank code is specified in the debit transactions of the voucher.

Select Foreign Currency Voucher if the voucher is to be used a foreign currency voucher. In that case, there must exist at least one transaction in the voucher that is in a foreign currency with the foreign currency code and exchange rate.

Save your changes.

On the Voucher Type Relation Maintenance form, select each voucher type that you defined in the Voucher Type Maintenance form and specify information about the account conditions to be set for the voucher type:

Data Type: Specify Account to indicate that you are describing the relationship between accounts and the voucher type.
Debit or Credit: Select the type of transactions that are applicable to this relationship. If you select All, both debit and credit transactions are subject to this relationship.
Number: Specify the sequence number to use for the voucher type.
Include or Exclude: Select this field if you want users to specify an account within the range defined below for vouchers of this type. Otherwise, clear this field.
Low Value and High Value: Specify the range of accounts that can be included or excluded. These fields only apply if you selected Include or Exclude.