Masking Social Security Numbers

Select the Mask SSN option on the Human Resources Parameters form to mask all instances of social security numbers (SSNs) in the system except in these cases:

• W2 forms always print the unmasked SSN.
• The Direct Deposit report always masks the SSN, regardless of the setting on the parameters form.
• The Print/Post Payroll Checks activity has a separate Mask Employee SSN option that is independent of the setting on the parameters form.

Users specify a social security number (SSN) value when they create a new record on the Employees, Applications, and Service Contracts forms.

After the record is saved, the SSN value is masked and the field is read-only. To update a masked SSN, click the Change button next to the field.

When Mask SSN is selected, SSN fields in grid views are disabled.