Shift Exception Examples

Down Time Exceptions

When defining a resource, you specify shifts when the resource is available. You can apply a shift exception to one of those shifts to shorten the shift and reduce resource availability.

Consider this example with two shifts: SHIFT1 and SHIFT2.

SHIFT1 runs from 07:00 to 15:00 Monday through Friday
SHIFT2 runs from 15:00 to 23:00 Monday through Friday
Resources RES1 and RES2 are both available during these shifts

To cancel SHIFT2 for RES1 during the first two weeks of March (but leave it for RES2), you can define a shift exception on the RES1 resource record that:

runs from 03/01/2008 00:00 to 03/14/2008 24:00
has the Work the Shift field set to Down Time
references SHIFT2 in the Shift ID field

This exception makes RES1 unavailable for SHIFT2 during this period.

Note: If you leave the Shift ID field blank, the shift exception applies to all shifts worked by the resource. In the example, this means SHIFT1 and SHIFT2 for RES1.

Overtime Exceptions

You can also use a shift exception to increase resource availability. To do so, define the shift exception to apply to both a shift not associated with the resource, and to the resource itself. This extends the resource's shift time and increases its availability.

For example, consider two shifts: SHIFT1 and SHIFT2.

SHIFT1 runs from 07:00 to 15:00 Monday through Friday
SHIFT2 runs from 15:00 to 23:00 Monday through Friday
Resource RES1 is available during these shifts

To add a third shift for RES1 during the first two weeks of March, define SHIFT3 to run from 23:00 to 07:00 Sunday through Friday, and define a shift exception on the RES1 resource record that:

runs from 03/01/2008 00:00 to 03/14/2008 24:00
has the Work the Shift field set to Work
references SHIFT3 in the Shift ID field

This makes RES1 available for SHIFT3 during this period.