About Exception Messages

The APS Planning, MRP Planning, and MPS Processor functions generate various messages that describe any discrepancies that occur when you run these applications. Each message suggests a specific corrective action.

You can view exception messages on the Planning Detail and Intra-Site Transfer Detail forms, or run the Exceptions Report for a printed list of exception messages.

Each exception message is explained below:

Exception Message	Description
Add MPS Order	(Generated only by the MPS Processor, displays only in the Master Planning Report.) There are more requirements than quantity on-hand + scheduled receipts for an item prior to the current date + MPS Plan Fence. Use the Master Production Schedule form to create an MPS receipt to satisfy the requirements.
X-Ref Rcpt: Qty 9999.999	The quantity on the receipt (supply order) is different than the quantity of the cross-referenced requirement (demand order). The planning process assumes the receipt still meets the requirement, but you must adjust the quantity on the receipt. For example, if a customer order is cross-referenced to a job and you have increased that customer order's quantity, you must increase the job's quantity. This message displays the new quantity the job should produce. Note: If the date and quantity are both changed on the customer order, only the date message (X-Ref Rcpt: Resched) prints. The quantity message prints only if the customer order date was not changed.
X-Ref Rcpt: Resched YYYY-MM-DD	The date of the receipt (supply order) is later than the date of the cross-referenced requirement (demand order). The planning process assumes the receipt still meets the requirement, but you must adjust the date of the receipt. For example, if a customer order is cross-referenced to a job and you changed that customer order's due date, you must change the job's end date to match the customer order's due date. The same situation applies for purchase orders. The message displays the date to which the receipt should be moved. The PO and Job Reschedule Tolerance Factors on the Planning Parameters form control this exception message.
Expedited 999 Days (Late 999)	The APS system created a planned receipt using an item's Expedited Lead Time to satisfy a demand. The number of days shown is the difference between the standard lead time and expedited lead time values. The number of days shown in parentheses displays only if the demanding/parent order was made late because of this receipt.
Date Outside Shop Calendar	The current MDAY calendar does not contain the date of the record.
Initial Quantity On Hand Negative	The current Quantity On Hand is below zero. This may occur when you select the On Hand Neg Flag on the Inventory Parameters form (which allows a quantity on hand to be below zero).
Move In Rcpt: YYYY-MM-DD	If you are using MRP, system determined that a job or purchase order receipt is needed sooner than the current due date; a reschedule date appears with the exception message. The demand that created the requirement was moved in to an earlier date (usually this occurs because APS switched the supply usage from a later demand to an earlier demand according to the Purchased Supply Switching logic). The purchase order is now needed earlier than when initially created. This exception message suggests that you change the PO's due date to match the earlier demand date. The system allocates this supply based on the assumption that you are going to move the purchase order as suggested, and it will NOT create additional planned purchase orders (PPOs) to cover the changing requirement. However, the system only suggests moving the due date to within the item's lead time. For example: Case 1 (10-day lead time) The current date is 6/1. Demand originally due on 6/19. The system creates a PPO on 6/19 to meet demand. You firm the PPO into a PO due on 6/19. The system switches the supply allocation to a demand due on 6/5. The Move In exception message is generated, suggesting you move in the PO's due date to 6/11 (current date + 10-day lead time = 6/11). Case 2 (2-day lead time) The current date is 6/1. Demand originally due on 6/19. The system creates a PPO on 6/19. You firm the PPO into a PO due on 6/19. The system switches the supply allocation to a demand due on 6/5. The Move In exception message is generated, suggesting you move in the PO's due date to 6/5.
Move In Rcpt (Tol): YYYY-MM-DD	The APS system used a receipt (such as a PO item) that is available later than the demand is due. The lateness was within the defined Supply Usage Tolerance. Move the receipt to the date specified in this exception message. If the system is applying this receipt to more than one demand, the move-in date shown is that of the earliest demand.
Move Out Rcpt: YYYY-MM-DD	If you are using MRP, the system determined that a job or PO receipt is needed later than the current due date; a reschedule date appears with the exception message. If you are using APS, this exception displays only when both the Purchased Supply Switching and the Generate Purchase Order Exceptions parameters are enabled. The demand that created the requirement was moved out to a later date. This message suggests the date you should move the purchase order's due date out to in response to the changing requirement. For example, an order requires a quantity of a purchased item on 06/01/2002. The customer calls and delays the order to being due on 06/10/2002. After running APS Planning, the system views the incoming supply as being available on 06/01/2002, even though the demand doesn't need it until 06/10/2002. This exception message suggests you move the purchase order out to 06/10/2002. The system assumes you are going to move the date of the purchase order or job as suggested.
On Hand Below Safety Stock	This exception displays when the initial projected or current on-hand amount of an item falls below its safety stock value (which is specified on theItem/Warehouse form). A PLN for safety stock replenishment is generated along with this exception message. This exception message is generated only for those items that have a defined safety stock, and the safety stock level used when determining these exceptions is not adjusted by negative on-hand inventory levels. See How Safety Stock is Replenished.
Rcpt Not Needed	This message displays if the last receipt of an item can be dropped without the inventory level dropping below safety stock. It indicates the receipt that is no longer needed in order for the demand to be fulfilled. Remove the specified receipt. For job orders or production schedules for manufactured items, a maximum of one of these messages per item can display. For purchase orders, every receipt that is not needed will be represented with an individual exception message.
Release Order (MPS Item) YYYY-MM-DD	(Generated only by the MPS Processor, and displays only on the Master Planning Report.) The primary purpose of this message is to prompt you to firm an MPS receipt into a job or PO. This message appears for this reason when the calculated release date (due date - lead time) for the MPS receipt is earlier than the current date. The secondary purpose of this message is to prompt you to release a Firm job or Planned PO line (for an MPS item) that has a calculated release date earlier than the current date. The date indicated in the message is simply the due date/end date and does not have any particular significance other than as a reference. You will receive this exception for any of these conditions: PO line item with a status of "Planned" if: (PO line due date - Dock-to-stock lead time - Paperwork lead time) < current date Job or co-product job with status of "Firm" if: (job start date - Dock-to-stock lead time - Paperwork lead time) < current date MPS receipt if: (MPS due date - Fixed lead time - Variable lead time - Dock-to-stock lead time - Paperwork lead time) < current date
Rcpt Projected Late (999) Days	In MRP mode, this message means the receipt's due date is earlier than the current date, which implies that it is late. In APS mode, this message can display when the receipt's projected completion date (calculated by APS) is later than the receipt's due date. The number of days the receipt is late is displayed with the message.
Rqmt Projected Late (999) Days	In MRP mode, this message means the parent requirement for this pegged supply has a due date earlier than the current date. In APS mode, this message can display when the pegged receipt's projected completion date (calculated by APS) is later than the parent requirement's due date. Or, the requirement's projected date is later than the requirement's due date. The number of days the requirement is late is displayed with the message.