Checking Out the Rental Equipment with an Initial Payment

After the contract is set up with the appropriate items for rent, the Contract (Rental) Agreement is signed, and the customer is ready to take the equipment, follow these steps to check out the equipment if the customer will make an initial payment at checkout:

  1. In the Contracts form, select a contract and click Checkout/Checkin.
  2. Log in to the cash drawer, as described in  Processing Orders with Point of Sale.
  3. The POS Checkin/Checkout form displays each line from the selected contract.  
  4. In the Billed Through date and time fields, specify the rental date and time through which to bill the customer. You can set these fields to a future date/time  to charge customers in advance for all or part of the rental.
  5. Select To Bill for each contract line that is to be billed.
  6. Save the record.
  7. Specify the payment information and save the record again. See the Example below. The customer can prepay or settle the account later.
  8. Click Process to create a contract and receipt and to post any payments to Accounts Receivable.

If no initial payment is to be made, simply setting the Start Date for the contract line "checks out" the equipment.

Related topics
Processing Rentals with Point of Sale
Processing Orders with Point of Sale
Setting up the Point of Sale (POS) Feature