Option 1: Reapplying Open Payments

  1. Enter the payment you want to reapply, and select its Reapplication check box.

    All the vendor's transactions display in the grid at the bottom of the form. Select the applicable transaction(s). If an open type distribution already exists for a payment, it displays as Open (Dist) to distinguish it from open transactions from A/P Posted Transactions.

    Open payments from other sites (that is, sites other than the site of the payment) do not display in the grid.

    Open payments do not display in the grid for any payment that does not have a check number or draft number (Standard Checks and Standard Drafts). A check number or draft number is required for these payment types to automatically reapply an open payment for them when you click Apply.

  2. Select the vouchers to which you want to reapply the payment.

    Transactions in the grid at the bottom of the form do not become available for selection until you save the payment in the upper part of the form. After selecting items in the grid, you must then click Apply to process them. Selecting a different payment without first selecting Apply will cancel any changes you made in the grid.

  3. Select Apply.

    The system automatically generates payment distributions for the selected vouchers. If you selected any open payments, they will first be applied to the selected vouchers and posted with the proper journal entries. In this case, journal entries will have the reference of APPR (payment reapplication). Otherwise, you must post the payment distributions as usual.

    See Posting Payments.