Example: Setting Up Templates for Logical Folders

In this example, the system administrator defined this information on the File Server Logical Folders form:
Logical folder name Server name Folder template Folder depth
CustPO ServerS3 /Customers/P(CUSTNUM)/PO/ 3
Benefits401K ServerFTP /USERNAME()/Benefits/401/ 3
BenefitsMisc ServerUNC /USERGROUP()/LOGICALNAME()/ 3
BenefitsMedPlan ServerUNC /USERGROUP()/internals/USERNAME()/LOGICALNAME()/ 3

The system administrator set up an authorization group called CompanyDocs that grants access to these logical folders:

  • Benefits401K
  • BenefitsMedPlan

When the user jdean tries to access the logical folder BenefitsMedPlan, these actions are taken:

  1. Check if jdean belongs to the group CompanyDocs. If yes, continue.
  2. Check if the file path matches the folder template and depth. In this case, the template path is substituted as /CompanyDocs/internals/jdean/BenefitsMedPlan/ and the folder depth is 3.
  3. The user can access any file in these folders:
    • CompanyDocs/internals/jdean/BenefitsMedPlan
    • CompanyDocs/internals/jdean/BenefitsMedPlan/level1
    • CompanyDocs/internals/jdean/BenefitsMedPlan/level1/level2